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Policies & Procedures

Office of Admission & Records

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Admissions Policies & Procedures

The Office of Admissions & Records welcomes inquiries regarding admission application, transcript request, academic evaluation, enrollment verifications, registration processing, and student records. Inquiries may be made at:

Office of Admissions & Records 
Location: Calvo Field House 
Tel: (671) 735-2204/06/14 
Fax: (671) 735-2203 
Email: admitme@triton.uog.edu 
Website: www.uog.edu/admissions

ADMISSION PROCEDURES - DEGREE-SEEKING STUDENTS

ACADEMIC RENEWAL FOR PREVIOUSLY SUSPENDED STUDENTS

Former University of Guam students whose academic performance resulted in their probation, suspension, or dismissal from the University may apply for re-admission to the University with a request that their prior academic record be disregarded. If approved, such students re-enter the University with no credits attempted, no credits earned, and no quality (grade) points earned. This policy may be evoked by students only once and is applicable only to students enrolled at UOG and only for UOG credits. Contact the Registrar’s Office for information and forms.

Time Requirements and Evidence of Change

At least three full calendar years must have elapsed since the end of the last semester in which the applicant was enrolled. The applicant may be asked to present adequate evidence that the conditions that caused the prior poor academic performance have changed so that there is a reasonable expectation that the applicant can perform satisfactorily if permitted to resume his or her studies.

Academic History

The prior academic record remains a part of the person’s overall academic history, but none of it is carried forward as part of his or her program. That is, none of the credits earned previously can be used in the student’s program after re-admission under the academic renewal policy. Students showing competency in any area may be allowed advanced standing (without credit) or waiver of requirements like any other student but will not be permitted to earn credit by examination for courses that they enrolled in prior to requesting re-entry under this policy.

Student Appeals Procedures

Students have the right to appeal decisions made in relationship to admission requirements, records, registration and academic rules. The forms for requesting an appeal are available through the Office of Admissions & Records.

FORMER (RETURNING) STUDENTS

Former students who have not attended the University for at least one regular semester (fanuchånan and fañomnåkan) of the current academic year are required to submit an “Application for Re-Entry” to the Office of Admissions & Records at least one week before the registration period. Official transcripts from all colleges and/or universities attended during the student’s non-attendance at the University of Guam are required and must be submitted directly to the Office of Admissions & Records from the issuing institution prior to re-entry review. Students who were in good academic standing prior to their non-attendance at UOG and missed only one semester during the current academic year are eligible for an extension to submit official transcripts until the end of the first semester or term of re-enrollment.

A cumulative or overall GPA of 2.00 on a 4.00 scale is the minimum requirement for satisfactory academic performance. Therefore, returning students who do not satisfy the minimum requirement will be admitted to the University on probation and must maintain a GPA of 2.00 or better during the first semester of re-entry to be eligible for continued enrollment.

Returning graduate students who do not satisfy the cumulative grade point average of 3.00 are required to submit a readmission form to the Graduate Studies Office.

HOMESCHOOLED STUDENTS

Homeschooled applicants who have successfully completed a curriculum equivalent to that required for graduation from high school will be considered for regular admission after submitting a complete Application for Admission and supporting documents by the application deadlines as indicated in the Academic Calendar. Official transcripts from an accredited home school program signed by a tutor or parent must be sent directly to the Admissions Office indicating the date of high school graduation. For more information, please contact the Office of Admissions & Records. 

INTERNATIONAL STUDENTS (F, J, AND OTHER ELIGIBLE VISAS)

The University is authorized under federal law to enroll non-immigrant foreign (alien) students for degree-seeking purposes or English language training. International students are those whose entry into and stay in Guam and the United States is prescribed by and subject to the limitations of non-immigrant visas, including, but not limited to, F visas. Prospective international applicants interested in the University of Guam should write to the Office of Admissions at least six months before their expected date of enrollment. This is to ensure adequate time for the University to receive and evaluate all of the necessary requirements for admission. Please refer to the Academic Calendar for admission deadlines or inquire at the Office of Admissions & Records. International students must maintain full-time enrollment (12 credits or more) during the fanuchånan (Aug.–Dec.) and fañomnåkan (Jan.–May) semesters and must maintain satisfactory academic progress with a minimum cumulative GPA of 2.00.

International applicants should follow these steps:
  1. Complete the international student application with a fee of $77 (Board of Regents Resolution No. 17-15)
  2. Have official high school and/or college transcript submitted from issuing institution directly to the UOG Office of Admissions & Records along with a Release of Information and Signature form. All transcripts must be converted to U.S. standards by one of the following U.S. evaluation companies:
  3. Submit evidence of an adequate command of the English language by earning a satisfactory score on the Test of English as a Foreign Language (FOEFL), International English Language Testing System (IELTS) or enrollment and successful completion of the UOG English Language Institute Program. Request for official scores to be sent directly to UOG’s Office of Admissions & Records. Information about TOEFL may be obtained at www.ets.org/toefl and IELTS at https://www.ielts.org. The following scores are required for UOG acceptance:
    • TOEFL paper-based: 500
    • TOEFL computer-based: 173
    • TOEFL internet-based: 61
    • IELTS: 5.5
  4. International students who originally received an F visa for English language training and successfully completed the UOG English Language Training as certified by ELI are not required to take the TOEFL if they apply for change of educational level to degree-seeking.
  5. Submit immunization records (updated within six months for PPD and MMR 1 and 2) and “Medical History” form to Student Health Services. (See Student Health Services section.)
  6. Provide a copy of valid passport.
  7. Make adequate financial arrangements for the desired period of enrollment at the University of Guam. A Financial Support form certified by a bank or attached with a bank statement is required. Proof of a guaranteed minimum amount of $1,000 must be submitted for initial entry. A summary of the Cost of Attendance at UOG for non-resident students may be found at https://www.uog.edu/financial-aid/tuition-and-fees. Private scholarships may be available to international students based on various criteria. For more information, visit the Financial Aid Office and http://www.uog.edu/financial-aid/types-offinancial-aid.
  8. Provide proof of medical insurance coverage that is valid on Guam. This is required to protect UOG international students from the high costs of medical care services in the United States.
  9. Make arrangements for on-campus housing before arriving on campus. On-campus housing accommodation is available on a first-come, first-served basis. Detailed information may be obtained from the director of Residence Halls Life (see Student Housing and Residence Life section).
  10. Upon arrival at the University of Guam, schedule an appointment as early as possible with the University Designated School Official (DSO) at the Office of Admissions & Records.
  11. Upon arrival at the University, take the English and Math Placement Tests (undergraduate students only). See Placement Test schedule in the application booklet.
  12. Take the Sexual Misconduct Training prior to registration. For more information, contact moodlehelp@triton.uog.edu or call (671) 735-2620.
  13. Maintain full-time enrollment (UG - 12 credits or more; GR - 9 credits and/or at least 1 credit thesis for full-time status) during the Fall and Spring semesters.
    1. US Immigration regulations limit international students to only ONE online course per semester toward the minimum full-time enrollment requirement.
  14. Maintain satisfactory academic progress with a minimum cumulative GPA of 2.00 for undergraduate and a cumulative GPA of 3.00 for graduate.

NEW FRESHMEN STUDENTS

An applicant who has successfully completed high school or who has passed the General Educational Development (GED) test with a cumulative score of 45 or higher will be considered for regular admission after submitting a complete Application for Admission and supporting documents by the application deadlines as indicated in the Academic Calendar. Official transcripts must be sent directly to the Admissions Office from the issuing institution indicating date of high school graduation or proof of successful completion of the GED test.

SENIOR CITIZENS

Persons age 55 years or older is entitled to free tuition during the regular semester at the University of Guam, provided that they be a resident of Guam for no less than five years preceding enrollment (Public Law No. 24-151) and provided that they have been admitted to the University. Admissions into a course shall be on a space-available basis or, if a course is full, by permission of the instructor(s). Senior citizens may apply for admission as a degree-seeking student or as a non-degree student. Registration is scheduled after the Schedule Adjustment (Add/Drop) Period of any regular (fanuchånan or fañomnåkan) semester. Payment of fees for each semester must be paid by the assigned payment deadline. However, a senior citizen may enroll during any registration period provided he/she registers on the assigned registration for their class level and provided they pay the required tuition and fees.

NOTE: Because all intersession and summer classes are offered on a self-sustaining basis, there will be no senior citizen tuition waiver for tinalo’ (Dec.–Jan.) and finakpo’ (June–Aug.) classes or courses offered outside the regular semester. There are no waivers for courses or programs offered through the Global Learning & Engagement office. For assistance, contact the assigned coordinator at the Records Office. All admissions and enrollment requirements apply.

SPECIAL STUDENTS

An applicant 18 years of age or older who does not meet the requirements for regular admission as a freshman student may be admitted to the University as a “special” student. General admission requirements for the special student are the same as those listed for the freshman student. A special student who does not possess a high school diploma or GED is not eligible for federal financial aid.

The following regulations and restrictions apply to special students:

  • After admission they may enroll in any lower-division course for which they are qualified.
  • They will receive college credit for courses completed as special students.
  • They may not be considered for graduation from any college program until they have been reclassified to regular student status.

To be reclassified as regular students, special students must qualify through one of the following steps: a) submit a high school diploma or b) submit a satisfactory score on the GED test or c) complete at least 15 credit hours with a minimum overall GPA of 2.00. Special students must think carefully about their educational objectives before they select their first courses. If, for example, their intentions are simply to enrich their backgrounds or to refresh themselves in certain subject areas, then their enrollment in such courses will be determined on that basis. If, on the other hand, they anticipate entry into a degree program, they should seek guidance from their advisors and/or the chairpersons of the particular career programs so that the courses they select during their initial enrollment as special students will prepare them for matriculation into particular colleges and programs. In short, successful completion of 15 credit hours, even though qualifying special students for reclassification as regular students, does not necessarily qualify students for admission into particular colleges for pursuit of degree programs.

TRANSFER STUDENTS

Applicants are considered transfer students if they have enrolled in any college-level coursework at another U.S. regionally accredited institution or an equivalent foreign institution, full-time or part-time, since graduating from high school. Applicants are not considered transfer students if the only college-level classes they have taken were while enrolled in high school.

To be considered for admission, transfer students must report all previous college work and have official transcripts forwarded to the Admissions Office directly from the issuing institution. Students who have successfully completed less than 15 semester hours of college credit must also have high school transcripts indicating date of graduation or proof of successful completion of the General Educational Development (GED) Test sent directly to the Admissions Office from the issuing institution. Transcripts received by the University become the property of the University and will not be given to the student or reproduced under any circumstances.

Satisfactory Academic Performance

Transfer students must demonstrate satisfactory academic performance as evidenced by an overall GPA of 2.00 or better on a 4.00 scale on all college work attempted and be in good academic standing at their last institution of attendance.

Conditional Admission of Transfer Students

Transfer students who do not have a cumulative (overall) GPA of at least 2.00 or were not in good academic standing at their last institution of attendance may be admitted to the University on probation if one of the following is applicable:

  • The student has an overall GPA of 1.90 or better on a 4.00 grade-point scale.
  • The student has completed a total of less than 15 semester hours with an overall GPA of less than 2.00 on a 4.00 grade scale

Students admitted on conditional admission must maintain a GPA of 2.00 or better during their first semester of enrollment to be eligible for continued enrollment.

ADMISSION PROCEDURES - NON-DEGREE STUDENTS AND OTHER PROGRAMS

ADVANCED HIGH SCHOOL PROGRAM

(Board of Regents Resolution No. 09-14)

The following provisions shall govern the conduct of the Advanced High School Program:

  1. The scholarship shall be awarded to qualified high school students who are within one year of graduation and enrolled in eligible high schools on Guam; and
  2. The student must be a resident of Guam for a continuous period of not less than one year immediately preceding June 15 of the year the award is to be awarded.
  3. The student must have an overall academic GPA of at least a 3.0 (B) in his/her high school (10th to 12th grade) studies; and
  4. The student must take the UOG Placement Examination and be placed in college-level English or math;
    • This requirement may be waived for students who participate in special programs.
  5. The student must provide a written recommendation from his/her high school counselor or principal; and
  6. The student must provide written approval from his/ her parents or legal guardian to attend the University of Guam;
  7. The student must have the UOG class schedule approved by high school counselor prior to registration; and
  8. The student must provide a copy of his/her senior high school class schedule for the term;
  9. The student must follow all academic policies, rules, and regulations applicable (see UOG Catalog for details);
  10. The student must complete all student admission requirements of the University of Guam.
  11. The student must follow all UOG academic policies, rules, and regulations related to course prerequisites and enrollment in lower and upper division courses. High school students are not eligible to enroll in upper division courses.
  12. The award shall cover tuition (up to six credit hours) and shall be a direct credit to the student’s account at the UOG Business Office. (NOTE: The six credits may be taken during separate semesters, not including the tinalo’ (Dec.–Jan) semester.)
  13. The award shall cover only the equivalent of one semester of part-time attendance of the University of Guam, i.e., six credits.
  14. Recipients under this program shall maintain a 3.0 cumulative GPA for courses for which they are registered under this program.
  15. Recipients under this program are obligated to reimburse the University of Guam for tuition if the student fails to maintain a 3.0 cumulative GPA.
  16. Benefits are subject to the availability of funding

ETHICAL RECRUITMENT OF STUDENTS

(Board of Regents Resolution No. 23-09)

I. Policy Statement

The University of Guam (UOG) strives to be an institution of high integrity and is committed to ensuring that recruitment and enrollment activities conducted at UOG promote such an environment. The purpose of this policy is to ensure compliance with federal laws and regulation to prevent and eliminate fraudulent and aggressive recruitment of students (including but not limited to veterans and Military Service members) to UOG.

II. Applicability

All departments, employees, and agents of UOG must comply with this policy.

III. Procedures

UOG ensures compliance with Program Integrity Rules consistent with federal regulations (34 C.F.R. 668.71-668.75 and 668.14) and the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU) regarding restrictions on misrepresentation, recruitment, and payment of incentive compensation. UOG, its agents, including third party lead generators and marketing firms, will:

  1. Ban inducements, including any gratuity, favor, discount, entertainment, hospitality, loan, transportation, lodging, meals, or other item having a monetary value of more than a de minimis amount, to any individual or entity, or its agents including third party lead generators or marketing firms other than salaries paid to employees or fees paid to contractors in conformity with all applicable laws for the purpose of securing enrollments of Service members or obtaining access to tuition assistance funds. Educational institution sponsored scholarships or grants and tuition reductions available to military students are permissible.
  2. Refrain from providing any commission, bonus, or other incentive payment based directly or indirectly on securing enrollments or federal financial aid (including tuition assistance funds) to any persons or entities engaged in any student recruiting, admission activities, or making decisions regarding the award of student financial assistance. These restrictions do not apply to the recruitment of foreign students residing in foreign countries who are not eligible to receive Federal student assistance.

    Tuition Sharing: The U.S. Department of Education (USDOE) generally views the payment based on the amount of tuition generated as an indirect payment of compensation based on success in recruitment and therefore a prohibited basis upon which to measure the value of the services provided. This is true regardless of the manner in which the entity compensates its employees.

    However, USDOE does not consider payment based on the amount of tuition generated by an institution to violate the incentive compensation ban if that payment compensates an unaffiliated third party that provides a set of services that may include recruitment services. The independence of the third party (both as a corporate matter and as a decision maker) from UOG that provides the actual teaching and educational services is a significant safeguard against the abuses USDOE has seen heretofore. When UOG determines the number of enrollments and hires an unaffiliated third party to provide bundled services that include recruitment, payment based on the amount of tuition generated does not incentivize the recruiting as it does when the recruiter is determining
    the enrollment numbers and there is essentially no limitation on enrollment.

    As a Title IV institution, UOG remains responsible for the actions of any entity that performs functions and tasks on its behalf. These responsibilities include ensuring that employees are not paid for services that would convert these payments into prohibited incentive compensation because of the activity the employees engage in.
  3. Refrain from high pressure recruitment tactics such as making multiple unsolicited contacts, including contacts by phone, email, or in-person, and engaging in same-day recruitment and registration for the purpose of securing Service member enrollment.
GUIDANCE

USDOE has issued guidance on the prohibition on incentive compensation that includes FAQs and examples, including examples of activities that are subject to the prohibition and those that are exempt, and the types of payments that are considered forms of incentive compensation and those that are not. This guidance is available on the USDOE’s website at
https://www2.ed.gov/policy/highered/reg/hearulemaking/2009/compensation.html

AUDITING CLASSES

Auditor (Special)

A person 18 years of age or older and not currently enrolled in high school may attend undergraduate courses at the University as a special auditor if the person has not been admitted to the University or is not currently enrolled at the University.

Since the person is not officially enrolled at the University, they are not required to pay application, registration, or other fees, nor is their name (or the course) recorded in the Office of Admissions & Records. The person receives no credit for such courses. The person, however, is required to pay a fee equivalent to the tuition rate. A special auditor may apply to audit a course provided they:

  • Procures the “Special Auditor” form from the Records Office;
  • Secures the signature of the instructor of the course;
  • Submits the signed form to the Business Office and pays the prescribed special auditor’s fee; and
  • Presents the Business Office receipt to the instructor of the course as their admission to the class.

NOTE: Special auditors, since they are not admitted to or registered at the University, may not change their status from audit to credit once they have paid the special auditor fee.

Auditor (Regular)

A student who continually enrolls at the University may apply to attend classes without credit as a regular auditor. The auditor’s participation in class will be as restricted or as extensive as the instructor shall indicate to the student. A regular auditor may apply to audit a course provided they:

  • Completes the Application for Enrollment as an Auditor available at the Office of Admissions & Records;
  • Obtains a written permission of the instructor (write “audit” in the place of “credits hours” on the advisement and registration form);
  • Pays a fee equivalent to the tuition rate and registration fees;
  • Secures the signatures of their advisor or the division head of their major and the instructor of the course(s).

NOTE: A student may not change a course from “credit” to “audit” status after the first four weeks of a regular semester (or after the first week of a summer session), nor change a course from “audit” to “credit” status after the first three weeks of a regular semester (or after the first week of a summer term).

BACHELOR'S DEGREE PROGRAM

Admission to the University does not imply admission to the program of your choice. Specific programs may have additional requirements. Please review the information listed under your prospective college or major.

CONTINUING EDUCATION

The Continuing Education Unit (CEU) is used by the University of Guam to facilitate the accumulation and exchange of standardized information about participation of individuals in non-credit continuing education. Please note the following four points:

  1. CEU credit is for career enrichment/advancement. At no time will CEU credit, by itself, be equivalent to regular credit. CEUs may be integrated into regular credit courses, provided that the CEU is clearly defined and there is assurance that the CEU does not replace regular credit requirements approved by the senior vice president of academic and student affairs.
  2. CEU contact hours can be structured within a regular credit course, provided that the 10 contact hours to 1 CEU equivalency is maintained. CEUs are awarded on a pass/fail basis. Letter grades are not used, as the goal of the CEU experience is learning enrichment/advancement and not mastery of scholarly material.
  3. CEU programs will be governed by the same standards that the University of Guam imposes on regular programs. The University of Guam will have direct quality and fiscal control over all CEU activity within the institution.
  4. CEUs cannot be used for degree credit requirements. CEUs and regular credit cannot be earned at the same time for the same learning experience.

Further background information about these units is contained in these six items:

  1. One CEU is defined as 10 contact hours of participation in an organized continuing education experience, under responsible sponsorship, capable direction, and qualified instructors.
  2. Program objectives, content, format, methods of instruction, methods of evaluation, and program schedules will be established prior to the determination of the number of contact hours and appropriate CEUs. CEUs do not convert to degree credit. CEUs may be integrated into regular credit coursework but must be approved on a course-by-course basis by the appropriate college academic affairs committee.
  3. Permanent records for individual participants in CE programs will be kept.
  4. Course fees will be negotiated between the requesting agency or individuals and the University.
  5. Implementation of all continuing education programs will be in accordance with the criteria and guidelines of the University of Guam.
  6. Review, evaluation, and approval of CEUs for an educational experience are the responsibility of the Director of Global Learning & Engagement. Contact (671) 735-2600.

ENGLISH LANGUAGE INSTITUTE

Students have the option to apply to the English Language Institute (ELI). The University of Guam recognizes that some students need specialized, intensive instruction in the English language in order to successfully complete English-medium language course work. Prospective ELI students applying strictly for English language training are not admitted to the University of Guam as degree-seeking students.

NON-DEGREE STUDENTS

The University of Guam recognizes that some individuals need specific courses for personal enrichment or professional advancement and do not require degree programs. The following option is for such individuals only.

An applicant who has not been a full-time secondary student for at least four years, or who is enrolled in a degree program at another institution and does not wish to enroll in a degree program at UOG, may apply for admission as a non-degree student. A non-degree student is not required to submit high school or previous college records or to take placement examinations except for entry into courses in English and mathematics.

A maximum of 30 credits taken by a student in non-degree status can be accepted toward fulfillment of a degree program at the University of Guam if the student meets the following requirements:

  • An Application for Admission for Degree-Seeking Undergraduate Students must be submitted to the Admissions Office. The student must complete all requirements for admission, as would a degree-seeking student.
  • Prerequisite courses not completed while the students were in non-degree status must be satisfied before the requested courses can be applied toward a degree program.

Courses taken in non-degree status are taken at the student’s risk, without regard to formal prerequisites. Non-degree students are urged to seek the advice of the course instructor. Enrollment is subject to availability of space and instructor’s concurrence.

Students seeking degrees at other institutions should determine in advance whether courses taken at UOG are transferable to their receiving institution.

UNDERGRADUATE CERTIFICATE POLICY

(Board of Regents Resolution No. 19-15)

Certificates: Requirements and Regulations

In addition to baccalaureate and graduate degrees, the University of Guam confers certificates of completion in several programs. These are recognized academic certificate programs, duly approved by the appropriate faculty, deans, and Faculty Senate. Certificates are not conferred in University commencement exercises, but completion of certificates is recognized on official student transcripts. In order to receive a recognized academic certificate from the University of Guam, a student must complete at least half of the required credit hours at the University of Guam. This requirement will not be waived under any circumstances. Students who wish to have their certificates mailed to them must pay the postage applicable at the time they file the request.

Certificate Student Status

Students pursuing certificates must submit a special application to a specific certificate program and pay the admission fee to that program. Students not otherwise admitted to the University will be placed on certificate status. Certificate standing is valid for two years. Students must re-apply if they do not complete their requirements in this timeframe. Certificate students are responsible for payment of resident tuition rates as well as fees (registration, lab fees, etc.) and cost of books. Current students may apply for certificate status mid-way through their programs.

Admitted Students Pursuing Certificates

Students may receive a certificate while pursuing a full degree program. In these instances, students must be admitted to the University of Guam as well as to the certificate program. All applicable rules (see earlier in this catalog) would apply. These students would be responsible for meeting prerequisites for all courses and all student fees.

Minimum Grade Requirement

As a condition for receiving an undergraduate certificate, students must have at least a “C-” grade or better in specific courses required for the program. Certificate students will not be required to meet University English and math prerequisite requirements. They will be required to meet minimum academic standards for good standing and may be placed on academic probation.

Conferral of Certificates

Applications for certificates are filed at the Office of Admissions & Records, subject to certification from the program, respective Dean, and registrar. An application for completion of certificate must be filed and the appropriate fee must be paid by the mid-point of the semester the certificate is to be conferred. Deans with oversight of respective certificate programs will distribute certificates as they choose.

Catalog-in-Force

Unlike a degree program, certificate programs are governed by the current catalog-in-force, regardless of when the student began taking courses. Course substitutions will be allowed at the faculty’s discretion. Courses applied toward a certificate may later be applied toward a degree, following the procedures for transfer credits.

CANCELLATION OF ADMISSION

A student’s admission to the University will be canceled if they fail to register for classes in the term for which they have been admitted. Application files are retained for one year from the date submitted, and students whose admissions have been canceled because of failure to register for the appropriate term may reapply and must meet all the current requirements for admission. Documentation on file, such as placement examination scores, transcripts, evaluations, and fees may be used for reapplication if they meet the admission requirements at the time of the reapplication and provided that the reapplication is submitted within one year of the first application.

MILITARY AND VETERAN POLICIES, PROGRAMS, AND ASSISTANCE

VETERANS AND MONTGOMERY G.I. BILL

All branches of the military both Active and Reserve, and National Guard, provide financial assistance to their personnel and their dependents. The financial assistance covers a portion of the tuition, fees, books, and supplies (up to $1,000 per academic year based on enrollment status and eligibility percentage). Not all branches nor services provide the same benefits. Contact the Financial Aid Office for more information or to file an application.

VETERANS EDUCATIONAL ASSISTANCE ACT

(Board of Regents Resolution No. 12-16)

The University of Guam may grant resident status for tuition purposes to certain students eligible for education benefits under the Post-9/11 Veterans Educational Assistance Act of 2010 (Pl 111-377).

CREDITS FOR ACTIVE-DUTY MILITARY PERSONNEL 

All active-duty military personnel as well as veterans with more than one year of service are encouraged to go to the Office of Admissions & Records for information concerning credit granted for military service. The University of Guam is a member of Service Members Opportunity Colleges (SOC and SOC-NAV), which insures transferability of selected credits among member institutions.

MANDATORY TRAINING OR MILITARY ACTIVATION DURING WARTIME 

The University offers a refund of tuition and fees and official withdrawal from classes for active duty military students who are asked to serve their country by deployment during wartime or for mandatory military training while enrolled in a given semester. As an alternative to refunds, students may opt for credit against future enrollment or request an incomplete grade (“I”) from their respective instructors (subject to instructor approval). Students will be required to provide to the Registrar’s Office and the Business Office written proof of active military status and deployment and indicate whether a refund or credit is preferred.

COURSE PROTECTION GUARANTEE/VETERANS BENEFITS & TRANSITION ACT OF 2018

(Board of Regents Resolution No. 19-33)

Effective Fanuchånan 2019, the University of Guam will allow veterans under Chapter 33 and Chapter 31 and dependents under Chapter 33TOE, upon meeting matriculation requirements, to remain registered in their courses without being dropped due to unpaid tuition and fees. In order to receive this benefit, students must request to use their benefits by filling out the Certification Request Form and provide a copy of their Certificate of Eligibility or approval Form 28-1905 for Chapter 31 Vocational Rehabilitation students. The certification forms are available at the Financial Aid Office in the University of Guam Calvo Field House.

It will be the student’s responsibility to pay the school any remaining balance should the student register in courses that are not on his or her approved education plan or if the student is not entitled to 100% of his or her GI Bill benefits. Students will also have the option to have any outstanding balance deducted from their Financial Aid, if available.

READMISSIONS FOR MILITARY SERVICE MEMBERS

(Board of Regents Resolution No. 23-10)

This policy shall apply to:

  1. Service members who are unable to attend classes for more than 30 consecutive days; and
  2. Service members who are unable to attend classes for less than 30 days when such an absence would result in a withdrawal from the University of Guam (UOG).

In accordance with federal regulations, 34 C.F.R § 688.18 and the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding, UOG will promptly readmit service members who seek readmission to a program that was interrupted due to a uniformed service obligation.

I. Eligibility

A student is eligible for readmission under this policy if, during an absence, the student performs uniformed service, voluntary or involuntary, in the Armed Forces, including the National Guard or Reserve, active duty, active duty for training or full-time National Guard (under federal authority). The cumulative length of all absences for uniformed service (service time only) must not exceed five years. A student (or an appropriate officer of the armed forces or official of DoD) must provide oral or written notice of military service to the Registrar’s Office as far in advance as is reasonable under the circumstances unless precluded by military necessity, such as service in operations that are classified or would be compromised by such notice. Such notice does not need to indicate when the student will return to UOG.

II. Notification of Intent to Return

The student must also provide oral or written notice (preferred) of intent to return and supporting official documentation to the Registrar within three years upon completion of their service period. Supporting official documentation must establish:

  1. Student has not exceeded the cumulative five-year limit on absences from UOG, and
  2. Student’s eligibility for readmission has not been terminated.

In accordance with federal regulations, a returning student’s eligibility for readmission terminates upon the occurrence of: A dishonorable or bad conduct discharge or sentenced in a court-martial from the Armed Forces (including the National Guard and Reserves). However, service members who receive dishonorable or bad conduct discharge may remain eligible for readmission even though they will not be entitled to the benefits outlined in this policy.

III. Tuition and Fees

A returning student must be charged the same tuition and fees in effect during the last academic year the student attended unless veteran’s educational benefits or other service member educational benefits will pay the amount in excess. For subsequent academic years, the returning student may not be charged tuition and fees in excess of what other students in the program are charged.

IV. Readmission Requirements

A returning student will be permitted to reenroll in the next class(es) scheduled in the same academic program unless the student requests a later date of reenrollment or agrees to a different program. A returning student will be readmitted into the same academic program the student was enrolled prior to the military service obligation. If the exact program no longer exists, the student must be admitted to the program that is most similar, unless the student requests or agrees to admission to a different program. Returning students will be reenrolled with the same enrollment status, number of completed credit hours, and academic standing as the last academic year of attendance.

If UOG determines that the student is not prepared to resume the same academic program with the same academic status or is unable to complete the program, UOG will undertake reasonable efforts to help the student become prepared. If after reasonable efforts, the program or after UOG determines that there are no reasonable efforts it can take, UOG may deny the student readmission.

PLACEMENT TESTS FOR NEW STUDENTS

All entering freshmen must take the English Preparedness and Mathematics Placement tests prior to registration.

All new fresment will be placed into  EN-110 (Freshman Composition).

Math placement test results will determine the need for a student to take a developmental mathematics course, MA-085a-b or MA-089 Lecture. The Fundamentals of Mathematics course is designed to provide the background necessary for advancement in mathematics and success in all disciplines. Students placed into this course should seek appropriate advisement when choosing other courses.

From time to time the University offers Mathematics developmental courses to the new high school graduates and high school seniors.  All such students are eligible for placement in these non-degree-credit courses.  Placement into MA085A is determined by the results of the University’s Placement Tests.  For students placed into MA085A successful completion is one of the prerequisites for entry into credit bearing courses in the required Mathematics sequence.   Student must also apply and be accepted as a student at the University of Guam in order to register for credit bearing courses.

TRANSFER STUDENTS AND PLACEMENT TESTS

Transfer students may be exempted if an official transcript from an accredited U.S. college or university has been submitted indicating the completion with a “C” or better in the following:

  1. three semester hours of college-level English for exemption from the English Preparedness Test and
  2. three semester hours in intermediate Algebra, college Algebra, or finite math for exemption from the Math Placement Test.

Transfer students who do not take the placement tests or who do not submit proof as previously indicated will be placed in EN-110 Freshman Composition.

REQUIRED DOCUMENTS AND FEES

To be considered for admission, applicants must submit the following. 

APPLICATION FEES (NON-REFUNDABLE)

Entry Term Resident Non-Resident / Foreign
Fanuchånan (Aug.–Dec.) 2024 $52 $77
Fañomnåkan (Jan.–May) 2025 $52 $77
Finakpo’ (June–Aug.) 2025 $52 $77
Tinalo’ (Dec.–Jan.) 2025 $52 $77

HEALTH REQUIREMENTS FOR ADMISSION

All applicants and students are required to supply the Student Health Services Office with evidence of having been vaccinated against measles, mumps, and rubella (MMR) and the results of a tuberculin skin test taken no earlier than six months prior to the beginning of the entry term. Prior to the registration period, submit the documents described below in order to be eligible to enroll in classes. (NOTE: F-1 visa international applicants must submit health documents before the I-20 will be issued.)

  1. Present written documentation (if born in or after 1957) of receiving a vaccination against measles, mumps, and rubella (MMR), administered after the individual was one year of age. In the case of measles and rubella, only vaccination dates during or after 1968 are acceptable. Exemptions from these immunization requirements are allowed where medically indicated or if in conflict with religious beliefs.
  2. Have a PPD (Purified Protein Derivative) skin test to be sure that she or he is free of tuberculosis. (This requirement applies also to any returning student who has not enrolled for two or more regular semesters.) Students who show positive PPD results will be referred to the Guam Department of Public Health and Social Services for clearance prior to enrollment. The University reserves the right to require annual PPD testing for those foreign (I-20) students who leave Guam for places other than the United States before returning to UOG.

TRANSCRIPTS

Applicants must submit complete and official credentials, which include complete documentation of their previous educational background. Official transcripts must be sent directly to the Office of Admissions from the issuing institution. Failure to submit official transcripts from all institutions previously attended is cause for canceling the admission process or for dismissal. All credentials presented for admission to the University of Guam become the property of the University and will not be given to or reproduced for the applicant.

RIGHT TO APPEAL DENIED ADMISSION

Applicants or former students who have been denied admission to the University and feel that extenuating circumstances exist may submit a request for appeal to the Registrar’s Office for review and evaluation. Appeal forms are available at the Office of Admissions & Records.

STUDENT IDENTIFICATION NUMBER

Upon admission to the University, each applicant is assigned a student identification number. This number is permanent and is used as an identifying account number throughout attendance at the University in order to record necessary data accurately. A student’s Social Security Number (SSN) is used only as a secondary identifier. The sudent's SSN is used to verify various student transactions, such as registration, payment of fees, possible income tax deduction benefits, and financial aid. The student identification number grants students access to Microsoft Office 365 applications, the Computer Center, secure entrance to other areas on campus, and special events and student discounted offers redeemable from local businesses.