University of Guam Policies

Policies

University of Guam Policies



EQUAL EMPLOYMENT OPPORTUNITY/ AMERICANS WITH DISABILITIES ACT/ TITLE IX POLICIES

The Equal Employment Opportunity/Americans with Disabilities Act/Title IX Office (EEO/ADA/Title IX) is responsible for overseeing the implementation, review, compliance, and enforcement of equal employment opportunities, the Americans with Disabilities Act, and Title IX of the Education Amendments of 1972. The University of Guam is committed to promoting a safe and supportive environment for each and every member of our community. All members of the University community must work together to prevent and eliminate harassment, sexual misconduct, and discrimination.

New students are required to affirm their understanding of student rights and responsibilities under the University’s Sexual Misconduct Policy as part of the registration process before attending any classes. Under Title IX, students have the right to the following:

  • Be free from all types of sex discrimination, including sexual misconduct, sexual harassment, and sexual violence;
  • Bring forward a complaint in good faith;
  • Be informed of complaint procedures and options for resolution;
  • Expect a complaint to be thoroughly investigated;
  • Interim measures to ensure safety pending outcome of investigation;
  • Be advised of outcome of investigation; and
  • Be free from retaliation.

If you have been sexually harassed or sexually assaulted or are a victim of dating or domestic violence, gender-based harassment, bullying, or stalking and need help, please contact our office. Even if you are unsure of what to do, call the UOG Helpline at (671) 735-HELP (4357), and you will be connected with somebody who will assist you. We also stand ready to assist you if you wish to file a formal complaint through UOG and/or our local law enforcement. The University Sexual Misconduct Policy can be accessed at: https://url.uog.edu/sexual-misconduct-policy.

In case of questions or concerns, please contact:

Gamboa  G.   Larry

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Mailing Address:

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Policy for Equal Employment Opportunity and Non-Discrimination/Non-Harassment

(Board of Regents Resolution No. 03-24, July 17, 2007)

The University of Guam is committed to maintaining the campus community as a place of work and study for faculty, staff, and students, free of all forms of discrimination and harassment that are unlawful under Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §2000e, et seq., or other applicable law. The University prohibits unlawful discrimination or harassment against any member(s) of the University community, including faculty, student, employees, staff, and administrators and applicants for such positions. This policy prohibits retaliation because one has in good faith filed a complaint concerning behavior prohibited by this policy or has reasonably opposed, reported, or stated the intent to report such behavior or is participating in a related investigation, proceeding, or hearing regarding such a matter. All members of the University community must comply with this policy.

Policy and Procedure for Students and Applicants with a Disability

(Board of Regents Resolution No. 10-11, April 22, 2010)

In accordance with the Americans with Disabilities Act (ADA) of 1990 and the Rehabilitation Act of 1973, the University of Guam does not discriminate against students and applicants on the basis of disability in the administration of its educational and other programs. The University will reasonably accommodate individuals with disabilities, as defined by applicable law, if the individual is otherwise qualified to meet the fundamental requirements and aspects of the program of the University, without undue hardship to the University. Harassment on the basis of disability issues is prohibited.

The University offers reasonable accommodation for students in accordance with the UOG Policy and Procedure for Students and Applicants with a Disability. The ADA Office can be contacted at (671) 735-2460 or Telephone Device for the Deaf (TDD) number (671) 735-2243.

Students who seek academic accommodations are expected to contact the coordinator well in advance of the commencement of courses and to provide the requested supporting information to the coordinator at least four weeks before classes begin.

Students seeking accommodations can contact:

Sablan  S.  Sallie

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Mailing Address:

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The ADA policy can be found on the University’s website: https://url.uog.edu/eeoadatitle-ix-office  

Title IX Compliance Statement

The University of Guam does not discriminate on the basis of sex in the admission to or employment in its education programs or activities. Inquiries concerning the application of Title IX and its implementing regulations may be referred to the University’s Title IX coordinator, located at the EEO/ADA/Title IX Office in Dorm II, Iya Hami Hall, Room 104, Tel. (671) 735-2244, TDD (671) 735-2243, or to the Office of Civil Rights.

RELEASE OF INFORMATION / FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT OF 1974

Annually, University of Guam informs students of the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. This Act, with which the institution intends to comply fully, was designated to protect the privacy of education records. FERPA affords students certain rights with respect to their education records.

These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the Office of the Registrar, the college dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will arrange for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write to the University official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Students wishing to restrict release of directory information must file a “Request to Prevent Disclosure of Directory Information” form at the Office of Admissions & Records. This form must be filed within two weeks after the first day of instruction of a regular semester and within one week after the first day of instruction of summer sessions. The notification to prevent disclosure of directory information is effective only for the one term for which the student is registering. 

  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Another exception where records may be released without student consent is to parents or legal guardians upon submission of evidence that the parents or legal guardians declared the student as a dependent on their most recent income tax form. For more information on other exceptions, contact the Registrar’s Office.

    The following is considered “Directory Information” at the University and will be made available to the general public unless the student notifies the Office of the Registrar in person or in writing before the last day to add classes: 
    • Student’s name, telephone number, email address, mailing address, date and place of birth, major field of study, participation in officially recognized activities and sports, dates of enrollment, honors, awards, degrees completed and dates of degrees conferred, institutions attended prior to admission to UOG, class level, and full-time/part-time status.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of Guam to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
    • Family Policy Compliance Office 
      U.S. Department of Education 
      400 Maryland Ave. SW 
      Washington, D.C. 20202-5920

STUDENT HANDBOOK POLICY

The Student Handbook provides most of the information needed by students to understand their roles within the University. Students should carefully read this handbook, abide by its rules and regulations, and refer to it whenever they have questions or problems concerning University policies or procedures. Contact the Student Life Office for a copy of the handbook or visit the UOG website for the electronic copy at www.uog.edu.

STUDENT RIGHT-TO-KNOW POLICY

The University of Guam complies with the Student Right-to-Know Act, which requires the University to disclose graduation or completion rates annually for the student body in general and athletes in particular.

All current students and prospective students may request from the Office of Admissions & Records general information on graduation rates. “Prospective Student” means any person who has contacted the University requesting information concerning admission.

Any potential student who is offered “athletically related student aid” will receive more detailed information concerning graduation or completion rates for the previous year and the average of the last four years. This category of aid encompasses any scholarship, grant, or other financial aid that requires the recipient to participate in intercollegiate athletics.

TOBACCO POLICY

The University of Guam is a tobacco-free campus and has a total ban on sales, smoking, and distribution and use of tobacco and tobacco-based products on campus. The University is committed to promoting the health, wellness, and social well-being of the University community, the people of Guam, and the Western Pacific.